Per Child Cost Analysis of OLPC Project in Nepal

OLE Nepal prepared a preliminary “per child cost” of the One Laptop Per Child project based on the pilot project carried out in the last academic year (April 2009 – March 2010) in 26 schools in six districts of Nepal. The project was implemented in partnership with Nepal Government’s Department of Education (DoE)’s and funded by the Danish Government’s Local Grant Authority, UN World Food Programme’s Nepal Country Programme. The laptops were donated by the Swift Banking group through the OLPC Foundation.

The following are the key assumptions and considerations taken while computing the cost:

  • The XO laptops’ lifespan is 5 years, as stated by the manufacturers

  • The repair and maintenance cost for equipment is 2.5% of the purchase cost

  • The content development cost for certain subject and grades can also be considered negative cost as they are already prepared during the pilot phase.

Per unit cost to implement the project comes to be Rs. 27,628 (US $ 368)1 during the project/pilot phase considering 26 schools in six districts and around 2100 students and teachers. At present, if the XO laptops are assumed to have life span of five years, and everything else associated with the pilot/project is assumed to remain constant, then per child cost per year for next 5 years (for a child who uses the XO from grade 2 to grade 6) can be calculated as Rs. 5,500 (US $ 77). Per unit cost or per child cost can come down significantly if the number of students are increased as some of the costs associated with the project such as content development remain constant no matter how many students are targeted. Furthermore, the content development cost for certain subject and grades can also be considered negative cost as they are already prepared during the pilot phase and can be used for further expansions. The cost associated with the project is given in detail in the attached sheet.

The costs taken into consideration to derive per child cost based on 26 pilot schools are:

1. Cost of Laptops

2. School infrastructure

3. Teacher Training

4. Deployment cost (at project launch)

5. Running costs during pilot year

6. Content development cost

7. Project development cost

8. Network cost

Laptops: OLPC XO laptops are priced at US $200 and another US$ 25 is factored in as shipping and handling cost. Although the laptops for each child will cost US $ 225 at present day cost (OLPC insists the price will come down by up to 25% as the volume of orders increases), and assuming that the laptops lifespan is 5 years, the child will have the laptop from grade two till grade six. Hence when the current cost of laptop is spread over 5 years, then cost per child cost for the laptops comes to US $ 45 per year. Further, as the overall price of the computers are declining and other computers similar to XO laptops are also emerging fast it will be safe to assume that better and cheaper laptops will be available in the market.

School infrastructure: The initial setup at 26 schools required Rs.4,599,934, which included networking and power equipment installations. Hence, the per school cost comes to Rs.176,000. This amount can be largely taken as one time cost and for a period of over 5 years 2.5% or Rs. 4,400 should be considered as repair and maintenance cost for the equipments installed in each school. Details of type of equipment required at school level are given in attached sheet.

Teacher training: Rs. 2,089,000 were incurred in teacher training from each school. This cost also includes training package preparation, master trainer development from DoE and NCED systems, training for OLPC focal persons from the districts and 113 teachers from 26 schools in six districts. Teacher training costs can also be considered as one time cost with refresher training given to teachers every other year. Cost associated to train a school teacher to be able to integrate ICT based education in daily teaching and learning will be around Rs. 18,500 per teacher.

Deployment cost: Deployment cost at program launch for all 26 schools was Rs. 1,112,975, roughly about Rs. 43,000 per school. The costs factored in are for travel and other related costs associated with deployment plus laptop transport and network setup for each school. This cost can also be considered as one time cost for each school if laptops for grade 2 -6 are deployed at the same time. This cost will also decrease significantly as the number of schools increases per district.

Running costs during pilot year (Rs.958,593): Running costs such as electricity, internet fees and monitoring and supervision costs are associated in this category. Running cost for all 26 schools is estimated to be Rs. 958,600 or Rs. 36,800 per school per year.

Content development cost (Rs. 5,902,000): The cost for content development for grades 2 & 3 (Nepali, English and Mathematics) and 6 (English and Mathematics) was Rs. 5,902,000. This cost is only associated with human resources cost. This can be considered onetime cost and constant for any number of children, with additional budget required to develop additional activities in additional grades and subjects. This also assumes a small budget each year for updating and changes required in the existing activities.

Project development cost (Rs. 4,901,000): Project development cost mentioned here is a one year cost of the project management cost associated with the OLPC project. Besides human resource to manage the cost no other costs are associated with this segment. This cost is strictly associated with implementing partner and may not be necessary if the project is implemented by the government.

Network Cost: Similar to content development and Project Development cost, Network cost also reflects the human resource cost to staff the network team with engineers to develop architecture and install wireless networks for schools.

Budget Summary is given in the table below:

Budget summary


Total cost

% of total


US $

1. Laptops




2. School Infrastructure




3. Teacher training




4. Deployment cost




5. Running costs per year




6. Content Development Cost




7. Project Development Cost




8. Network Cost




Total cost excluding laptops



Total cost including laptops




Per student cost with XO



Per student cost without XO



Exchange rate (US$ 1 = NRs.)


1Exchange Rate: US $ 1 = NRs. 75